Ancillary & Satellite Event Meeting Space

Ancillary & Satellite Event Meeting Space

Online Application Now Available 
All applications in violation of AMP Ancillary & Satellite Event guidelines will be denied.

The Ancillary & Satellite Event request form will be available until August 30, 2019.

Please read below for information on space requests for Ancillary and Satellite events. Four types of meeting spaces are available: General, Exhibit Hall, Reception, and Educational Events. Details about each type of meeting space including fees and deadlines are outlined below. Meeting spaces are assigned on a first-come, first-served basis.

AMP Ancillary Guidelines

• One form per event must be submitted.
• Exhibitors may host multiple events at one time, which will run concurrent with other hosted events. We do not offer exclusive times to host events.
• Space will be on a first come first served basis. This does not apply to those submitting applications for offsite venues, such as restaurants and non-official AMP venues and hotels).
• Please notify AMP immediately of any cancellations or changes to your event.
• Event space is available for various durations. See event types for duration information.

Breach of guidelines may result in the following:

• Restricted from participating as an exhibitor at future AMP events.
• Cancellation of ancillary or satellite event.
• Exhibiting companies may be penalized by a loss in priority points.

Prohibited Events

• Competing Educational Events, which include providing molecular diagnostics topics and/or content that compete with the scientific program of the AMP Annual Meeting & Expo,
• Commercial Event (similar to corporate workshop/innovation spotlight).

Cancellation Policy
Please notify AMP immediately of any cancellations, including those of non-official AMP venues and hotels.

Events cancelled prior to September 10th will be subject to a 50% refund. All other cancellations will forfeit any fees paid to AMP associated with the event.

Marketing Opportunities
If you are interested promoting your event through official AMP program materials, please contact exhibits@amp.org for more information on qualifying events and pricing.

Application Process
All organizations, exhibitors, corporate supporters or attendees that wish to hold functions of any size or nature in any of the designated AMP 2019 hotels, or location (including restaurants, other non-hotel venues, or a non-official AMP Hotel during AMP 2019, should complete an ancillary & satellite event request form). 

Applications must be submitted for events being held on November 5^th  – 10^th.

All approvals will be provided via email and will include a confirmation that will include the meeting room number and venue contact info, as well as contacts for food and beverage and A/V needs.
Note: Space assignments will not be available until the Annual Meeting & Expo programming is finalized. Notifications of space assignments, if applicable, will be sent no later than September 15, 2019.

Online Form: Applications to request exhibitor/ancillary & satellite event meeting space can be submitted through the online form.

Note: Notifications of space assignments, if applicable, will be sent on or about September 15^th.

Blackout Dates/Times
Times are subject to change after scientific program for the AMP Annual Meeting & Expo and associated events are finalized . Exceptions include small general meetings (see general meetings section for qualifying events).

Fees & Payments

Invoices will be sent via email to all event host and must be paid in full to confirm the event space. Payment methods include payment by credit card, check or wire transfer.

Payment by Credit Card
Please login to the Exhibitor Service Center and select the “Payments” tab
and follow the prompts make your credit card payment.

Payment by Check
Please remit check to:
Association for Molecular Pathology (AMP)
ANCILLARY & SATELLITE EVENT
6120 Executive Blvd., Ste 700
Rockville, MD 20852

Payment by Wire Transfer
Account holder:  Association for Molecular Pathology, Inc.
Account #003931176055
Bank Routing #026009593
Swift Code: BOFA US 3N
Bank name and address:
Bank of America
12099 Rockville Pike, Rockville, MD  20852

Ancillary & Satellite Event Space

Please read below for information on space requests for Ancillary and Satellite events. Four types of meeting spaces are available: General, Exhibit Hall, Reception, and Educational Events. Details about each type of meeting space including fees and deadlines are outlined below. Meeting spaces are assigned on a first-come, first-served basis.

Exhibit Hall

General

Reception

Educational Events

Offsite Events

 Meeting Space on the Exhibit Hall

A limited number of small rooms on the Exhibit Hall will be available for exhibitors to have individual client meetings. These rooms will be available to rent in duration of show, or in one day increments. Each room will be set with a table and six (6) chairs. Additional features, such as audio visual/internet and keyed access are available at the expense of the exhibiting company.

• CAB Meetings
• Hospitality Room
• Internal Staff Meetings

Please note: Food & Beverage is permitted by approval of AMP Show Management only, and may include a cleaning fee where applicable.

10ft. x 10ft. MEETING SPACE RENTAL FEE:
$2,800 per accepted request
*limited availability

10ft. x 20ft. MEETING SPACE RENTAL FEE:
$5000 per accepted request

Note: These are available for purchase in the Exhibitor Service Center (ESC) on a first come, first serve basis. Blackout times for Meeting space in the exhibit Hall request do not apply.

General Meeting Space
Internal Sales meeting, staff meeting, committee or working group, customer demo(s), etc... max of five registered meeting attendees. May not include more than five registered meeting attendees. For more than five registered meeting attendees, refer to "Reception Space" details, below.
Please note: blackout times do not apply to general meeting space request.

EVENT FEES:

Deadline to Apply:
July 31, 2019 (or based on availability post deadline)

Reception Space

May include more than five registered attendees. Reception Space (Hotel Meeting Rooms) include the following:

• Reception/Dinner

Note acceptable meeting dates and times are as follows:

November 5, 2019 5:30pm - midnight

November 6, 2019 5:30pm - midnight

November 7-9, 2019 5:00am - 6:30am
November 7, 2019 7:30pm - midnight*
November 8, 2019 7:30pm - midnight*
November 9, 2018 5:30pm - midnight*

November 9, 2018 5:00am - midnight*


EVENT FEES:
 

Deadline to Apply:
July 31, 2019 (or based on availability post deadline)

Educational Event

Non-AMP educational events held before or after the AMP Annual Meeting, i.e., "Satellite Event," are accepted on very rare occasions and only after close review by AMP Leadership. Such events may be held on November 5, 2019, November 6 (after 5:30pm) and November 7, only.

EVENT FEE:
Determined on a case-by-case basis.

Deadline to Apply:
July 31, 2019 (or based on availability post deadline)

Offsite Events
For non-hotel venues, there will be no fees from AMP Show Management and you may contact the venue directly – however, you must first receive approval from AMP Show Management.

Offsite Events include:

• Restaurants
• non-hotel venues

• non-official AMP Hotel during AMP 2019